Enable recording during a Teams call or meeting

Knowing how to enable recording during a Teams call or meeting lets you capture important discussions for future reference. This guide covers who can start a recording, where Teams meeting recordings are stored, and how to manage them. See also live transcription in Teams for automatic captions.

Who can start or stop a recording?

Anyone who meets the following criteria can start or stop a recording, even without the meeting organizer present.

• Has one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium or Business Essentials.
• An IT administrator enabled the recording policy.
• Not a guest or from another organization.

Start recording

When you start recording a meeting, you also enable  live transcriptions  (if your IT administrator allows transcriptions).

1. Start or join the meeting.
2. Go to the meeting controls and select  More actions   >  Start recording .

Microsoft Teams notifies all meeting participants when recording and transcription start.

Remarks: 

You cannot record multiple meetings simultaneously. Once someone starts a recording, Teams stores it in the cloud and made available to all participants.

Meeting participants have the option to view the transcript during the meeting. For more information, see  Live Transcription.

Stop recording

1. Go to the meeting controls and select  More actions  .
2. Choose one of the following options:
   • Stop Recording  : Stops live recording and transcription.
   • Stop Transcription  : Stops live transcription only. Recording continues until you  select Stop Recording .

Search for recordings

Recordings are available in different locations depending on the type of meeting.

• Teams processes the recording and saves it to SharePoint for channel meetings or OneDrive for other meeting types. This occurs regardless ofting.  
• The meeting recording appears in the meeting or channel conversation (if you are meeting in a channel).

Note:  Currently, guests and external participants can only view the recording if it is explicitly shared with them. 

Manage the expiration of a meeting recording

Your administrator’s settings determine if (and when) a recording will expire. If your recording has an expiration date, you’ll see a message stating that when the recording appears in the meeting chat after the meeting ends. 

Open the details pane to view or change the expiration date.

There are two ways to achieve this:

1. Click on the recording to open it in your browser. Once the browser page opens, select   in the upper right corner to open the information pane.
2. Or go to  My Files  in your OneDrive or SharePoint site and view it as a list. Hover over the record in question,  select Show actions  (the three vertical dots to the right of the file name), and then choose  Details .

When the information pane is open, look for the  expiration date . Here you will see the date that is currently set. 

Changing the Expiration Date

Open the drop-down list to see your date editing options. Extend the recording’s availability for a certain number of days or choose a specific date from the calendar. You can also choose  No expiration  if you don’t want it to be deleted.

Remarks: 

• The message that your recording will expire will remain on the recording in the conversation even if you remove the expiration date. But don’t worry: if you selected  No expiration , it won’t expire.
• The recording owner will receive an email when it expires. At that point, they will have up to 90 days to retrieve it from the trash. Once retrieved, the recording will no longer automatically expire.
• Observing the record does not affect the expiration date.
• More information for administrators can be found  here .

Confidentiality

When a meeting recording starts, Teams displays a notification to all participants on the Teams desktop, web, and mobile apps, as well as to people who joined by phone.

In some places, you must obtain official permission from each member before you can record them. Make sure you know the rules before you begin.

For more information, see the  Microsoft Privacy Statement .

Checking recording rights for a meeting or call

To check the rights, you must go to the temas administrator portal at the following address:

First, verify in the meeting policies that cloud recording is turned on:

The same goes for call strategies:

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